SEESMBL
SOUTH EAST ESSEX SHORT MAT BOWLS LEAGUE
CONSTITUTION
1.TITLE The title shall be “South East Essex Short Mat Bowls League” Hereafter referred to as “The League”
2. OBJECTS The primary object of the League shall be; a. To promote, foster and safeguard the game of Short Mat Bowls in the area. b. To adopt and enforce the laws of the game laid down by the English Short Mat Bowls Association.
c. To interpret, when called upon by members, questions of law and practice of the League and to arbitrate in disputes between member clubs. d. To encourage membership, administer the League and hold inter-club and other match or individual competitions aimed at promoting goodwill between clubs. e. Ensure clubs abide by “League Rules” in respect of league competitions. f. All League players registered with the League must be individually registered with the English S.M.B.A.
3. MEMBERSHIP a. Membership of the League shall be open to all existing Member Clubs. Applications from other clubs local or outside the Essex area will be given due consideration by the committee, who shall have power to accept or reject such applications.
b. Definition of a new club is as follows “If an existing club changes its name and venue it will be regarded as a new club and enter the League accordingly unless there are extenuating circumstances. Any such extenuating circumstances to be notified to the League Secretary and place before the League Management Committee for their consideration”.
c. Member clubs are expected to participate in all competitions. d. All Member clubs will be affiliated to the English S.M.B.A and the Essex County S.M.B.A.
4.AFFILIATION FEE. Each club in membership of the League shall pay an annual affiliation fee, the amount of which shall be determined at the ANNUAL GENERAL MEETING. Fees shall be paid to the League’s Hon.Treasurer by 1st August each year.
5.ADMINISTRATION a. The League shall be managed by a committee consisting of Executive Officers and one (1) voting delegate appointed by each member club. b. The executive officers will consist of Chairman, Vice Chairman, Secretary, Treasurer and Competition/Results Secretary all of which shall be honorary and these Executive Officers shall be elected at the Annual General Meeting. A President may also be elected at the Annual General Meeting who shall be an ex official member of all committees but without the right to vote
6.THE COMMITTEE The committee shall:- a. Have the power to co-opt additional members for special duties. b. Meet as often as necessary to conduct the business of the League. Three (3) Executive Officers and voting delegates forming a quorum. c. Control the finances and be the sole authority for interpreting the rules of the League. d. Determine the match fee to be paid by each member club in respect of the Clubs contribution when visiting another club, in assisting towards the cost of the facilities provided. e. A full list of names and ESMBA numbers of bona-fide club members will be supplied to the League Secretary at least 24 hours before they are due to play. f. Organise the Annual Presentation Dinner/Dance and any other social events as required by member clubs g. Have the final decision in the event of any contingency arising which is not covered by the constitution.
7. ANNUAL GENERAL MEETING a. The A.G.M shall be convened annually by the month of May. Nominations for any of the above mentioned Executive Officers may be made by clubs sent to the Hon Sec. in writing not less than 56 days before the AGM
b. Ten member clubs to form a quorum. c. All members are able to voice their opinions at the AGM and other general meetings, but only Executive Officers and one (1) nominated member from each club are able to vote. The Chairman in addition to his executive vote will have a casting vote to obtain a majority decision. d. Recommendations and notices of motion for discussion at the AGM shall be submitted in writing to the Hon Sec. Not less than 56 days before the date of the AGM. e. A special general meeting shall be convened on receipt by the Hon Sec. of an application signed by the secretaries or chairman of five (5) member clubs. In such circumstances the secretary is required to send out the notice calling such a special general meeting to all officers of the League and each club secretary stating the purpose for which it has been summoned, and no other business shall be transacted at the meeting.
8. HON. SECRETARY The Hon. Sec shall:- a. Keep minutes to record the business transacted at various meetings held throughout the year, and shall submit to the AGM a report of the proceedings of the League since the previous AGM b. Convene meetings as agreed by the committee and ensure that members are given sufficient time to arrange attendance at the meeting
9. HON.TREASURER The Hon.Treasurer shall:- a. Maintain financial records of the League. b. Keep the committee informed of the financial state of the League reporting at each meeting. c. Be responsible for issuing any cheques and obtaining counter signatures from either the chairman or the Hon.Sec (any 2 from 3) d. Render to the AGM an audited account of the income and expenditure for the year together with a balance sheet
10. DISCIPLINARY PROCEDURE
The SEESMBL will follow the ESMBA Disciplinary Procedure
11. ALTERATIONS OF CONSTITUTION AND RULES Amendments can only be made at the AGM or at a special general meeting convened for that purpose. A decision will be taken based on a majority vote.
12. FINANCIAL YEAR The Leagues financial year shall end 30th April each year
13. MEMBERSHIP No person shall play in the SEESMBL or The League Memorial Trophy for more than one club.
14. AUDITORS Two (2) auditors who shall not be Executive Officers shall be appointed at the AGM to audit the accounts
SEESMBL September 22
RULES OF THE SOUTH EAST ESSEX SHORT MAT BOWLS LEAGUE
1. The name of the league shall be the SOUTH EAST ESSEX SHORT MAT BOWLS LEAGUE
2. Minimum requirements of a club to join the league is:- One team consisting of two (2) rinks, (mixed or all of one sex) and two (2) 45ft short mats, four fenders, , 2 jacks and 2 centre blocks as detailed in the rule book.
3. Each club may enter as many teams in the league. No player to change teams once entered and played in team A/B/C ect. They must remain with their original team for that season.
4. A game shall consist of fifteen (15) ends per rink, two trial ends are permitted per team
5a. Where a club has two or more teams entered in the same league division their first game against each other must be played before any other game, Their second game must be played before they play any other team for the second time. Failure to comply with this will cost both teams a two point deduction from totals.
b. No team should play two (2) home games on the same day.
6. The scoring system shall be two (2) points per rink win; one (1) point per rink draw, plus a bonus point for the greatest number of shots over both rinks in a team ; maximum points per team five (5). When teams are level on points in the league the higher shot difference will decide positions in the league table. If shots difference be the same the highest shots for will decide league positions.
7a. Matches must be played in the scheduled week on a day determined by the home club. The home team will contact the away (visiting) team at least three (3) days before the match. Either club may request ONLY ONCE that the original date be postponed and rearranged for a date agreed and accepted by both clubs. All such postponements and changes are to be notified to the Results Officer immediately. Any request should be made no later than three (3) days before the originally agreed date. Should either team be unable to play on the agreed rearranged date, five (5) points and ten (10) shots be awarded to the non offending team. The offending team will incur a one (1) point reduction. Should a team turn up with just one rink then the non-offending team will claim two (2) points for the empty mat plus the bonus point and five (5) shots. Should a team not complete their league fixtures for any reason then the offending team will start the following season minus five (5) points for each game they did not play. Any games that are postponed the home team must inform the Fixture Secretary of the new date within 28 days of the original fixture being cancelled.
b. Results Officer should decide all disputes and only on appeal should a dispute go to the league committee.
c. The Results Officer will keep a record of any and all judgements made in appeals and disputes and make available to all affiliated league teams if requested.
d. If a club has more than one team in the league and they wish to withdraw one team from the league for the new season they should withdraw the team from the lowest division.
8. All games must start no later than 19:45pm on the agreed date of play, or as mutually agreed by both clubs.
9a. Footwear; bowling shoes or any smooth heel-less footwear must be worn while playing on the rink mats.
b. Dress; grey or black below the waist either shorts or trouser, white above or club colours. All players must wear the same.
c. Team members must have their club stickers on all woods being used in the game, those woods without will be deemed dead bowls and treated as such.
10. The fee per match will be £24.
11. The league management committee to consist of CHAIRPERSON, VICE-CHAIRMAN, SECRETARY, TREASURER, COMPETITION/RESULTS SECRETARY, and a delegate from each club, who shall be a committee person.
12. Club registration fee is £2-50, then £2-50 each year plus £2 per registered player.
13. All club team names must be registered with the League Secretary by 1st August each year
13a. All players must be registered and fees paid with the League Secretary at least 24 hours before they are eligible to play in a League match or a League Memorial Trophy match.
13b. If a team plays an unregistered player, the result and points will stand but the offending team will have 2 points deducted for each unregistered player that played. If the offending team also won the bonus point, it will be deducted.
14. The season shall start on the 1st October and end on the 30th April the next year.
15. All league players registered with the ESMBA must also be registered with the ESMBA.
16. The ESMBA rules shall apply on all other matters
SEESMBL September 2022